Last updated: 26/05/2026

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1. Who we are

This website (eventactivators.co.uk) is operated by We Are Nameless Ltd, trading as Event Activators. We are the data controller for the personal data we collect through this website and in the course of providing our services.

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Registered in England and Wales. Company number 12527620. Registered office:Fulford House, Newbold Terrace, Leamington Spa, Warwickshire, United Kingdom, CV32 4EA

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If you have any questions about this policy or how we handle your personal data, contact us at hello@eventactivators.co.uk or call 01604 435402.

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2. What data we collect

We collect personal data when you interact with us through this website or by other means. The data we collect depends on how you engage with us.

Contact form enquiry

Name, company, email, phone (if provided), enquiry type, event date, message content.

Agency partner registration

Agency name, contact name, email, agency website, description of agency.

Referral partner application

Name, email, phone (if provided), LinkedIn profile or website, description of network.

Render request

Name, company, email, brand assets (logos, colours) provided for the render.

Email and phone correspondence

Name, email address or phone number, content of correspondence.

Website visits

IP address, browser type, pages visited, time on site, referring URL. This data is collected via cookies and server logs.

We do not collect any special category data (such as health information, racial or ethnic origin, political opinions, or biometric data).

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3. How we use your data

Responding to enquiries

When you submit a contact form, send an email, or call us, we use your data to respond to your enquiry, produce renders, provide quotations, and manage the booking process. The legal basis for this processing is legitimate interest (responding to a genuine business enquiry) and, where a booking is confirmed, performance of a contract.

Managing partner relationships

When you register as an agency partner or apply to become a referral partner, we use your data to review your application, set up your account, communicate about bookings, and manage the partnership. The legal basis is legitimate interest and, once the partnership is confirmed, performance of a contract.

Producing renders

When you provide brand assets (logos, colours, guidelines) for a render, we use those materials solely to produce the requested render. Brand assets are not shared with third parties and are not used for any purpose other than the render and any subsequent booking. The legal basis is legitimate interest.

Marketing communications

We will only send you marketing communications if you have given your explicit consent. You can withdraw consent at any time by contacting us at hello@eventactivators.co.uk or by clicking the unsubscribe link in any marketing email. We do not share your data with third parties for their marketing purposes.

Website analytics

We use cookies and similar technologies to understand how visitors use our website, improve the user experience, and monitor website performance. See Section 7 (Cookies) below for details.

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4. Who we share your data with

We do not sell your personal data to third parties. We may share your data with the following recipients, only to the extent necessary for the purposes described in this policy.

Sovereign Exhibitions (fabrication partner)

For delivery logistics and scheduling only. Sovereign receives the delivery address, event dates, and unit specification. They do not receive your contact details, brand assets, or commercial terms.

Wix.com (website hosting)

Form submissions and CRM data are processed through Wix's infrastructure. Wix acts as a data processor on our behalf.

Email service provider

If we send marketing emails, your email address is processed by our email service provider acting as a data processor.

Professional advisors

Accountants, legal advisors, or insurers where necessary for business administration or legal compliance.

Law enforcement or regulatory bodies

Where required by law or to protect our legal rights.

We require all third-party processors to handle your data in accordance with UK data protection law and to implement appropriate security measures.

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5. How long we keep your data

Enquiry form submissions (no booking)

24 months from the date of submission, then deleted.

Client data (booking confirmed)

6 years from the end of the hire period, in line with UK tax and contractual requirements.

Agency partner data

Duration of the partnership plus 24 months, then deleted.

Referral partner data

Duration of the partnership plus 24 months, then deleted.

Brand assets (logos, colours)

Deleted within 30 days of the hire period ending, unless the client requests we retain them for future bookings.

Website analytics data

As determined by the analytics provider. See Section 7 for details.

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6. Your rights

Under UK data protection law, you have the following rights in relation to your personal data.

Right of access

You have the right to request a copy of the personal data we hold about you. We will respond within 30 days of receiving your request.

Right to rectification

You have the right to ask us to correct any personal data that is inaccurate or incomplete.

Right to erasure

You have the right to ask us to delete your personal data where there is no compelling reason for us to continue processing it. This right does not apply where we are required to retain the data for legal or contractual reasons.

Right to restrict processing

You have the right to ask us to limit how we use your data in certain circumstances, for example while we investigate a complaint you have made.

Right to data portability

You have the right to request that we transfer your personal data to another organisation or to you in a structured, commonly used, machine-readable format.

Right to object

You have the right to object to our processing of your personal data where we are relying on legitimate interest as the legal basis. We will stop processing unless we can demonstrate compelling legitimate grounds that override your interests.

Right to withdraw consent

Where we are processing your data based on consent (for example, marketing emails), you can withdraw consent at any time. This does not affect the lawfulness of processing carried out before withdrawal.

To exercise any of these rights, contact us at hello@eventactivators.co.uk. We will respond within 30 days. There is no fee for exercising your rights, although we may charge a reasonable fee for manifestly unfounded or excessive requests.

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7. Cookies

Cookies are small text files placed on your device when you visit a website. We use cookies for the following purposes.

Strictly necessary cookies

These are required for the website to function. They enable core features such as page navigation and access to secure areas. The website cannot function properly without these cookies. They do not require your consent.

Analytics cookies

These help us understand how visitors use the website by collecting information such as pages visited, time spent on the site, and referring URLs. This data is aggregated and anonymised. We use this information to improve the website. These cookies are placed only with your consent.

Managing cookies

When you first visit our website, you will be presented with a cookie consent banner allowing you to accept or decline non-essential cookies. You can change your cookie preferences at any time through your browser settings. Disabling cookies may affect the functionality of some parts of the website.

For more information about cookies and how to manage them, visit allaboutcookies.org.

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8. Data security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, destruction, or alteration. Form submissions are transmitted via encrypted connections (HTTPS). Data is stored on secure servers provided by Wix.com, which maintains industry-standard security certifications.

While we take all reasonable precautions, no method of data transmission or storage is completely secure. We cannot guarantee the absolute security of your data.

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9. International transfers

Our website is hosted by Wix.com, which may process data on servers located outside the United Kingdom. Where data is transferred outside the UK, Wix ensures appropriate safeguards are in place in accordance with UK data protection law, including Standard Contractual Clauses or equivalent mechanisms.

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10. Children

Our website and services are not directed at individuals under the age of 18. We do not knowingly collect personal data from children. If you believe we have inadvertently collected data from a child, please contact us and we will delete it promptly.

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11. Changes to this policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. The "last updated" date at the top of this page will reflect the most recent revision. We encourage you to review this page periodically.

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12. How to complain

If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection.

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Information Commissioner's Office
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Telephone: 0303 123 1113
Website: ico.org.uk

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We would appreciate the opportunity to resolve any concerns before you contact the ICO. Please contact us at hello@wearenameless.co.uk in the first instance.